Graduate Representative Committee (3)

The members of the Graduate Representative Committee (GRC) work with the Director of Graduate Studies (DGS) as a conduit between the graduate students and the Department. They serve as advocates for the graduate students, communicate important or relevant information about the Department and its ongoing operations to the graduate students, and work with the DGS and Department Chair to address matters regarding the graduate program, including curricular matters, as they arise. The GRC normally includes three graduate student members, two from the G1-G3 years and one post-general-exam student. This configuration may vary from year to year, depending on student interest and availability. Members of the GRC serve a one- or two-year term, with a goal of maintaining some continuity of membership from year to year. Responsibilities are as follows:

• Meet once a month during the Fall and Spring semesters with the DGS and Department Chair and, as necessary, additionally with the DGS
• Attend Department meetings twice per semester to report on graduate student events, initiatives, and issues
• Perform administrative tasks involving graduate students, such as soliciting student feedback on Department initiatives and making nominations for a speaker for the department lecture series
• Consult and collaborate with other graduate student representatives on an as-needed basis

Graduate Museum Representative(s) (1-2)

The Graduate Museum Representative(s) serve as a liaison between the Department’s graduate students and the Princeton University Art Museum to create opportunities for student engagement with Museum staff, programs, and collections. The Graduate Museum Representative(s), at their discretion, may develop projects with the Museum’s Education Department, including projects that create connections to or collaborations with other areas of the museum, such as curatorial, conservation, and editorial. At their discretion, Graduate Museum Representative(s) may coordinate with the Museum’s McCrindle Interns and/or the Museum’s undergraduate Student Advisory Board (SAB). Depending on student interest and availability, there may be 1 or 2 Graduate Museum Representatives. The Graduate Museum Representative(s) serve a one-year term.

Graduate Library Representative (1)

The Graduate Library Representative acts as a liaison between the Department’s graduate students and Marquand Library to facilitate regular and consistent communication concerning daily operations, service policies, and access issues. At the at the discretion of the Graduate Library Representative, occasional special projects such as exhibitions or events may be proposed. The Graduate Library Representative serves a one- year term.

Total Annual Budget: $3000

The annual budget may be used by any of the above representatives for scholarly or social events, initiatives, and programming. This includes meals for meetings held to facilitate the work of the representatives. Limit per person per meal: $35.

Students who organize and host the art and archaeology graduate student conference, normally held in the spring, send a draft of the proposal of the conference/workshop and a budget to the department's graduate committee for approval each year by October 1 for spring a conference or May 1 for a fall conference. No conference planning may begin prior to the committee's approval. Responsibilities have typically included: designating a conference topic/title; drafting a call for papers and circulating it to other graduate programs; applying for funding from the Graduate School as well as other University academic departments; managing the departmental contribution of $4,000 allotted for the conference (in consultation with the Graduate Administrator); choosing and inviting keynote speakers in consultation with the faculty; reviewing submitted abstracts and inviting graduate student speakers; helping invited speakers arrange travel to and accommodation in Princeton; organizing a dinner for invited speakers; working with the Graduate Administrator to arrange catering services for the event; promoting the event on campus and beyond; and recruiting department students and/or faculty to serve as discussion moderators. Ideally, symposia and workshops should reflect the diversity of fields of the department.

One student is nominated to serve as the department representative on the Graduate Student Government (GSG). The department representative is required to attend all meetings of the GSG, which are held on the first Wednesday of each month. If the representative is not able to attend a meeting, she or he is expected to select a proxy to attend on her or his behalf. The mission of the GSG is "to advocate the interests of graduate students at Princeton, to provide a forum for free and open discussion of matters affecting graduate students, and to provide financial and organizational support for social events within this community." This mission is carried out through monthly meetings, during which resolutions for new initiatives are proposed and voted upon. In addition to the monthly meetings, representatives are able, but not required, to participate in four subcommittees—campus relations, facilities, health and life, and academic affairs—which allow for greater control and discussion of the nitty gritty of graduate life. The representative has the opportunity to vote on how GSG resources are spent and to participate in the planning and hosting of GSG-sponsored social events.